Contracts Manager

We truly value our employees and are committed to their success! We offer long-term employment opportunities with job stability, as well as support and encouragement for career growth and advancement. Our comprehensive benefits package includes Health, Dental, and Vision insurance, Paid Time Off, 9 Paid Holidays, a 403(b) Retirement Plan with company matching, and company-paid Life Insurance. Join our team and experience a workplace culture that fosters teamwork, growth, and support!

Los Angeles Jewish Health has been a trusted provider of senior healthcare for over 100 years, offering a wide range of services that prioritize excellence and Jewish values. We serve more than 4,000 seniors across our San Fernando Valley campuses, delivering personalized care tailored to each individual’s needs, from independent living to specialized healthcare programs.

The responsibilities of the Contracts Manager include, but are not limited to: 

Responsibilities: 

The Contracts and Compliance Specialist will play a key role in maintaining the organization’s contract and compliance processes. This role is crucial for ensuring that all contractual documents and compliance requirements are met in alignment with company policies, industry regulations, and legal standards. You will help facilitate the smooth flow of information across departments and ensure that employee and community provider records are properly managed.

• Document Control:
  • Maintain and update the Contract Status Log to track document progress.
  • Ensure proper filing and organization of both hardcopy and electronic contract documents.
  • Prepare and review less-complex contracts for signature and distribution.
  • Manage the Contract Database (TractManager) by scanning and inputting new and renewal contracts, business associate agreements, addendums, insurance certificates, and other related documents.
  • Set and track critical date reminders to manage expirables and renewals.
  • Oversee vendor employee contract documentation to ensure compliance with requirements.
• Compliance:
  • Monitor daily MediTract Alerts and request updated documents from vendors (insurance, medical forms, licenses, certificates, etc.) as needed.
  • Verify that new vendors are not listed on any exclusion lists and follow up on potential exclusions.
  • Review and resolve any findings from exclusion report searches.
  • Prepare, distribute, and track Vendor Evaluation Forms, ensuring timely signatures.

Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of 2 years of experience in contract management or a related field.
• In-depth knowledge of medical terminology, laws, and regulations related to long-term care.
• Familiarity with long-term care operational standards and regulations.
• Strong proficiency in Microsoft Office (required); experience with Adobe Acrobat or document creation software is preferred.
• Excellent attention to detail and organizational skills.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to make independent decisions as needed and handle confidential information with discretion.
• Strong interpersonal skills, with the ability to interact tactfully with personnel, residents, visitors, and the general public.

Join Los Angeles Jewish Health and make a meaningful impact in the lives of seniors in our community. Become part of our compassionate team, dedicated to providing exceptional care and support. Apply today and start making a difference!