Administrative Assistant - Skirball Hospice

Established in 1912 as a haven for elderly immigrants, the Los Angeles Jewish Health has grown to become a leading provider leader of senior care in Los Angeles. Today, LAJHealth serves over 1,000 seniors in residence and 3,500 seniors annually through our in-home and community-based services.

We value our employees! We offer long term employment opportunities with job stability, including supporting and encouraging career growth advancement. We offer Health, Dental and Vision insurance, Paid Time Off, 9 Paid Holidays, 403(b) with Matching Retirement Plan, Life insurance (paid by the company) and a team spirit workplace culture!

Administrative Functions

• Provides assistance to the Executive Director/Administrator, and/or the Clinical Director of Patient Care Services, preserving the confidential nature of items of which he/she has knowledge.  
• Maintain the files, order supplies and keeps the general office in an orderly manner.
• Handles all correspondence and word processing for the Hospice organization.
• Maintains minutes of meetings.
• Answers telephone inquiries and channels them appropriately.
• Is responsible for maintaining administrative and clerical files.
• Files clinical notes after recording on the "Weekly Ledger" sheet.
• Makes sure that all doctors' order forms and related forms are current and in compliance with Medicare and Medicaid regulations.  Updates all current forms in separate patient files.
• Keep Medicare and Medicaid manuals up-to-date at all times.
• Sends doctors' orders to physicians when received from nurses for a signature. Keeps current log of what is sent to make sure they are returned with signature. 
• Purchases and keeps postage on hand.
• Closes out patient's clinical record when discharged,
• Maintains current patient's statistics utilizing the Management Information System.
• Maintains ledger cards for all new patients admitted for clerk's use.
• Other duties as assigned by the Director.

Education and Experience

• Must possess a high school education or equivalent, and/or has graduated from a one or two year business college.
• Minimum of two years administrative assistant experience, preferably in hospice or health care.
• Must be able to read, write, speak, and understand the English language.
• Able to type 50 words per minute.
• Ability to use general office equipment. 
• Excellent computer skills.
• Medical terminology.