Administrative Assistant

We truly value our employees and are committed to their success! We offer long-term employment opportunities with job stability, as well as support and encouragement for career growth and advancement. Our comprehensive benefits package includes Health, Dental, and Vision insurance, Paid Time Off, 9 Paid Holidays, a 403(b) Retirement Plan with company matching, and company-paid Life Insurance. Join our team and experience a workplace culture that fosters teamwork, growth, and support!

Los Angeles Jewish Health has been a trusted provider of senior healthcare for over 100 years, offering a wide range of services that prioritize excellence and Jewish values. We serve more than 4,000 seniors across our San Fernando Valley campuses, delivering personalized care tailored to each individual’s needs, from independent living to specialized healthcare programs.

Skirball Hospice provides compassionate end-of-life care, enabling individuals, their families and loved ones to overcome fear and discomfort, cope with loss, and embrace the experience and the value of every day of life.

The responsibilities of the Administrative Assistant include, but are not limited to: 

Responsibilities:

• Provide assistance to the Executive Director and/or the Clinical Director of Patient Care Services, while maintaining the confidentiality of all sensitive information.
• Maintain files, order supplies, and keep the office organized.
• Handle all correspondence and word processing for the Hospice organization.
• Take minutes during meetings and maintain records.
• Answer telephone inquiries and direct them to the appropriate person.
• Maintain administrative and clerical files.
• File clinical notes after they have been recorded on the "Weekly Ledger" sheet.
• Ensure all doctors' order forms and related documents are up to date and in compliance with Medicare and Medicaid regulations. Update patient files with current forms.
• Keep Medicare and Medicaid manuals up to date at all times.
• Send doctors' orders to physicians for signatures, keeping a current log to ensure all forms are returned with signatures.
• Purchase and maintain an adequate supply of postage.
• Close out a patient’s clinical record upon discharge.
• Maintain up-to-date patient statistics using the Management Information System.
• Maintain ledger cards for all new patients admitted for clerical use.
• Perform other duties as assigned by the Director.

Experience and Skills:

• Must possess a high school diploma or equivalent, and/or have graduated from a one- or two-year business college.
• Minimum of two years of administrative assistant experience, preferably in hospice or healthcare.
• Must be able to read, write, speak, and understand English.
• Able to type 50 words per minute.
• Proficient in using general office equipment.
• Excellent computer skills.
• Knowledge of medical terminology.

Join Los Angeles Jewish Health and make a meaningful impact in the lives of seniors in our community. Become part of our compassionate team, dedicated to providing exceptional care and support. Apply today and start making a difference!